Ask at the right moment
Front-desk staff or a follow-up message can invite a review. Never offer gifts or discounts in exchange, and never ask only happy patients. Platform rules prohibit selective solicitation.
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Get results in days, not monthsResults in days, not monthsFor a dermatologist’s practice, the map result is often the entire first impression: star rating, a handful of photos, a phone number, hours and a button. Someone scanning on a phone decides in seconds whether you look like a place that takes their concern seriously. We manage the Google Business Profile so the facts are right, the services are specific, reviews are handled safely and the booking button points to the right visit type.
The basics
Google asks you to pick one primary category and several secondary ones. For a general dermatologist’s practice, "Dermatologist" is the natural primary choice. Secondary categories should reflect services you genuinely offer under that same listing, and Google's category list changes, so look at what the editor offers today rather than copying a list from an old article. Adding categories for treatments you rarely perform tends to confuse both the algorithm and patients.
The same caution applies to the business name. Google expects the name to match what appears on your signage and paperwork. Adding "acne treatment" or "skin cancer screening" to the name field may look helpful, but it can lead to a suspension, and a suspended listing during a busy spring is a painful way to learn a rule. If your practice uses a different name from your legal entity, keep the customer-facing name consistent everywhere.
Then comes the description and the services list. The services section is where acne care, skin cancer screening, mole checks, biopsies, eczema management, psoriasis care, wart treatment and cosmetic offerings can each be listed individually with a short plain-language description. Keep descriptions factual, avoid promising outcomes and have a clinician read them once.
Profile fields
| Field | What goes in it | Common mistake | Our approach |
|---|---|---|---|
| Primary category | The one that describes the core practice | Choosing a cosmetic category and losing medical searches | Match the biggest revenue line, then add secondary categories only for real services |
| Services | Each condition, procedure and cosmetic treatment offered | One long block of keywords | Short, individual entries with plain descriptions |
| Appointment link | A page that lets the patient start booking | Sending everyone to the homepage | Separate links for new medical, skin check and cosmetic where possible |
| Hours | Regular hours, holiday hours, extended days | Stale holiday hours and a Saturday that no longer exists | A monthly check against the actual schedule |
| Description | Who you are, who you treat, where you are | Superlatives and unverifiable claims | Factual summary with accepted-insurance wording only if reviewed |
| Photos | Exterior, waiting room, exam rooms, staff, equipment | Uploading before-and-after patient images | Office and team photos, with patient photos only under written consent |
| Questions and answers | Common practical questions | Leaving it empty so strangers answer wrongly | Seed with parking, referrals, forms and new-patient status |
| Phone number | A tracked line that forwards to the main number | Different numbers on different sites | One primary number, tracked, matched in citations |
Multiple providers and offices
Skin practices often have several physicians and advanced practice providers working from the same address. Google's guidelines address when individual practitioners may have their own listings and when that creates duplicates, and they have changed over time. Before creating anything, read the current guidelines and look at how competing practices in your market appear. In many cases a strong practice listing plus well-built provider pages on the website serves patients better than a pile of individual profiles that each collect only a handful of reviews.
When a practitioner does need a separate profile, such as someone who has a distinct location, make sure it uses a different phone number and landing page, and make sure it is not a duplicate of the practice listing. Duplicates dilute reviews and can trigger suppression.
For groups with several offices, each office needs its own profile, its own local landing page and its own consistent name, address and phone number. Hours, accepted insurance and provider schedules often differ by location, so a patient who sees a Tuesday opening on the listing should be able to count on it. If you open a new office, we plan the listing, the page and the first review requests together, so the new site has something to show on opening day.
Reviews
Right after a good visit
Front-desk staff or a follow-up message can invite a review. Never offer gifts or discounts in exchange, and never ask only happy patients. Platform rules prohibit selective solicitation.
No confirming anyone is a patient
A public reply that mentions an appointment, a condition or a treatment can disclose protected information. Thank the reviewer, invite them to call and leave details out.
Calmly and quickly
Most negative skin reviews are about waiting, billing or phone access, not about care. A brief, polite reply that takes the conversation offline tells future patients how you operate.
Competitor and spam reviews
We flag reviews that do not match any real visit and follow Google's reporting process, keeping a record of what we sent.
On your website
With the right embed, reviews on a condition or provider page do real work. Quote only with consent where a reviewer could be identified.
For a wider view of how reviews connect to rankings, read the search optimization guide.
First month
Make sure you own every listing for every office and that duplicates and old addresses are merged or removed.
Name, address, phone, hours, categories, appointment links and service lists are matched to the practice's current reality.
Real photos, a services list, a short description and seeded questions and answers are published after clinician review.
A simple request flow is set up at the front desk and a reply policy is written so everyone responds the same way.
Calls and tracking
A dermatology front desk takes a lot of calls, and many of them are not new patients: prescription refills, lab results, billing questions. Call tracking on the listing separates real new-patient inquiries from the rest and shows which ones came from maps instead of from the website or from a printed card. We set it up so numbers forward to your existing lines, and we review recordings only if your counsel and your consent language support it.
It also helps with staffing. If most map calls arrive between eight and nine in the morning, the front desk can plan for that rush rather than missing half of them. A missed call from a first-time patient is rarely returned, because that patient has already called the next office on the list. The lead generation guide goes deeper on answering speed.
Keeping it fresh
A listing that was perfect eighteen months ago is probably wrong today. A provider left, the Saturday clinic ended, the parking lot behind the building closed for construction, and the phone tree changed. Google also surfaces recent activity, so a profile with seasonal posts, newly answered questions and recent photos tends to look more trustworthy than one that has sat untouched. We keep a light monthly rhythm: confirm hours and holiday hours, add a photo or two of the office, post one short update and look at the questions section for anything new.
Posts work best when they are plain and factual: Saturday skin check hours for the spring, a new nurse practitioner joining the schedule, a reminder that the office will close for a holiday. They are not the place for treatment claims or before-and-after images. The questions section deserves more attention than it gets. Strangers can answer questions about your practice, and they are often wrong, so seeding the section with accurate answers about parking, referrals, forms to bring and whether the dermatologist sees children is a quiet but effective way to control the story.
Finally, we watch for suggested edits. Google lets anyone propose changes to a listing, and a well-meaning edit to your phone number or category can slip through unnoticed. A monthly look at the change history catches these before patients do.
Edge cases
Patients cannot find the door
Put the suite number in the address field, add a photo of the entrance and a line in the description about which floor to use.
Name and branding change
When a practice is acquired or merges, the name on the sign, the website and the listing must change together, with the old name kept as a note for search. Mismatches cause confusion and sometimes suspensions.
Someone else controls the profile
Find out who owns the listing and request manager access, or agree on a change process, so hours and providers stay correct.
Hours differ by day
Use accurate hours and a plain description of which providers are there on which days.
Medical and cosmetic names differ
Keep a single listing that matches the main sign unless the cosmetic brand truly operates as a separate business with separate staff and signage.
Searches on the map
Map searches are shorter and more practical than the ones that start on a results page. "Dermatologist open Saturday." "Dermatologist near me accepting new patients." "Skin check near me." "Pediatric dermatologist [town]." "Mole removal [town]." The result list is a handful of pins with stars, and the person taps whichever one looks most likely to have an opening. The listing has to answer those practical questions on its own: is this a dermatologist, is it open when I am free, is it close, do people like it?
That is why the primary category, hours, photos and review summary matter more than clever descriptions. A dermatologist with a complete profile, recent reviews and an appointment link usually beats a larger group whose listing has the wrong hours and no photos, even if the larger group is better known. We spend the first month making sure the basics are right before touching anything fancy.
Pricing
Listing questions
Profile management, citations and review handling are bundled into each Organic Growth plan: Silver is $1,495 a month, Gold $2,495 and Platinum $3,495, with nothing to pay upfront and nothing to sign.
Many practices state accepted plans on their website and in the description, though wording matters. Plans change, and a wrong claim causes angry calls. We write it carefully, tell patients to confirm coverage with their plan, and let someone on your team own the updates.
Sometimes, but not always. Google has specific guidelines on individual practitioners and duplicate listings. We look at your setup and local competition, then recommend whether to create them or to build provider pages on the website instead.
Reply briefly and generally without confirming they are a patient, offer a phone number and let the practice manager follow up privately. If the review breaks Google's rules, we report it. We do not argue publicly.
Usually no, and a second listing at the same address can violate guidelines. Keep one listing, list cosmetic services within it and use separate appointment links and website pages for the cosmetic side.
State it in the description and answer it in Q and A, but only if it is true today. We recommend a monthly check with your scheduler so the listing never promises more than the calendar can deliver.
Explore more
Get in Touch
Send us the name of your practice and every address you use. We will check the category, services, hours, phone numbers and reviews and send back the fixes that matter. Call 610-825-4363 or email hello@getphound.com and our CEO will go over what we find.
